Community Members & Organizations

Thank you for your interest in having the Eau Claire Area School District serve your building use needs.
 
The Eau Claire Area School District buildings and grounds are first and foremost for the education and enrichment of our students. Secondarily, they serve as a valuable community asset for educational, governmental, civic, cultural and recreational activities of the citizens of Eau Claire. Rental/Use procedures are intended to best maintain the facilities for the students and community. The use of all school facilities will be at the discretion of the Eau Claire Area School District. The granting of permission to use school property shall not be construed as an endorsement of any individual or group by the Eau Claire Area School District.

MASKS:
It is recommended that masks be worn while in our buildings.

SCHEDULING DATES:
We are currently accepting applications for the remainder of the 2021-2022 school year and summer 2022 (through third week in August)

We will begin accepting applications for use during the 2022-2023 school year soon.

• Wednesday, June 1, from Resident Youth groups.
• Tuesday, July 5, from all groups.

Communiy Groups/Organizations must pay the annual user/application fee before being able to submit schedules for 2022-2023. Your fee is the same as it was for 2021-2022, unless you've heard differently from us. If you did not use/rent our facilites during 2021-2022, contact the facility use office at 715-852-3160 to determine what they will be.

WEEKEND USE:
Start and end times, and limitations to hours do not apply on weekends. However, there are additional fees for weekend use associated with overtime costs.

OUTDOOR AREAS:
Outdoor spaces are handled the same as indoor spaces, and are scheduled via our scheduling system. The hours available for community use are the same as for indoor spaces (list at right).

In order to keep our fields in proper condition they need to be fertilized, watered and seeded; so it may be necessary to close them for periods of time. Please do not use any field marked for maintenance and/or rest (see schedule at right). Any fields or lawns being fertilized will be posted in advance as required by law.
 

LINK TO SCHEDULING SYSTEM
https://events.dudesolutions.com/community/ecasd

HOW TO CREATE A USER ACCOUNT AND SCHEDULE EVENTS
How-to-Create-Account-and-Schedule-Events-for-Community

HOW TO CHECK THE PUBLIC CALENDAR TO SEE IF A SPACE IS OPEN OR HAS ALREADY BEEN SCHEDULED.
TIps for how to check the calendar

LINK TO INVITE/TOURNMENT INFO
http://www.ecasd.us/District/Departments/Buildings-and-Grounds/Facility-Use-Rental/Invites,-Tournaments,-Competitions

IMPORTANT DOCUMENTS
Conditions Of Use
Fee Schedule
Sample Certificate/Proof of Liability Insurance
Calendar of Use

SCHEDULING FORMS AND DOCUMENTS

Application for Facility Use (To be submitted if not using the electronic scheduling system).
W9 Form
Kitchen Use Form  (Must be submitted if requesting use of a kitchen area, including need for water.)
Auditorium/Little Theater Form

AVAILABLE HOURS FOR USE:
  ~ 4:30-7:30 PM  Roosevelt Elementary.
  ~ 6:30-8:30 PM  Longfellow Elementary (Mon-Thur).
  ~ 4:30-8:30 PM  Longfellow Elementary (Fri).
  ~ 4:30-8:30 PM  Remaining elementary schools.
  ~ 6:30-9:30 PM  Middle schools.
  ~ 4:30-9:30 PM  High schools (non-athletic areas).
  ~ 6:30-9:30 PM  High schools (athletic areas: pools, locker rooms, fields).

Due to the high volume of use by the high school athletic and music prgrams, high school gyms and music rooms are not available for community use on school days.

GYMS:
Limit of 90 minutes use, twice/week/group.
  ~ Elementary schools: 5:30-7 PM or 7-8:30 PM.
  ~ Middle schools: 6:30-8 PM or 8-9:30 PM.
  ~ High schools: not available on school days due to use by high school athletics.
Gym Time Slots 2021-2022

POOLS:
There is a pool at each of our secondary schools:
  ~ Memorial High School (no diving)
  ~ North High School (no diving)
  ~ DeLong Middle School (no diving)
  ~ Northstar Middle School
  ~ South Middle School

OUTDOOR FIELDS & OTHER ATHLETIC AREAS:
Field Maintenance Schedule 2021
Field Maintenance Schedule 2022
LInk to site plans
(indicates location of fields by name/numbers)